MINUTES OF THE BOARD OF COUNTY COMMISSIONERS' MEETING HELD AT MONTICELLO, UTAH, ON JULY 10, 1961, AT 10 A. M.
The Board of County Commissioners met in regular session in the Commissioners' Room of the County Court House at Monticello, Utah, at 10 A. M.
Those in attendance were:
Marion H. Hazleton Chairman
Hyrum T. Black Member
Ray V. Redd Member Also present:
Ada Palmer Clerk
MINUTES READ AND APPROVED
Minutes of the last meeting were read and approved.
DON CAHOON ASKS FOR DAMAGES TO CAR
Don Cahoon was present and asked that San Juan County pay for damages to his car incurred Friday the 7th day of July at 1st West and 2nd North Streets at the hour of 10:40 P. M.
County Attorney F. Bennion Redd was called in to listen to the discussion and to render his opinion regarding same.
Mr. Cahoon claims that the intersection at 1st West and 2nd North was not posted nor was a windrow of gravel on 2nd North Street flaired nor was the street lighted, causing him to run into the windrow of gravel and damaging his car to the extent of $190.09.
It was the opinion of the County Attorney that San Juan County was exempt from damage suit. It was unanimously agreed that the Board of County Commissioners reject the claim for damages.
HARRY RANDALL MAKES COMPLAINTS
Harry Randall paid $50.00 for gravel on account and asked permission for an extension of time to pay the re-mainins balance of $222.00. The Commissioners were unanimously agreed that the time for paying the balance be extended.
Mr. Randall also stated that the lights from the Recreation Area were interfering with the outdoor Nu Vu Theatre, and asked that something be done about it. It was recommended that Mr. Randall meet with the Recre-ation Board at their next meeting.
Mr. Randall also complained about the rental price on County owned residences being used for public health purposes, and that such low rentals were competing with private business. He stated that there were 53build-ings in Monticello that were tax free and it was creating a hardship for private enterprise to compete.
Mr. Randall also complained about the non-taxing recreational facilities and also that roads were being built for individuals that were private in character.
FAIR EXHIBITS BUILDING DISCUSSED
Financing of the Fair Exhibits Building was discussed by County Agent Rell Argyle,County Fair Chairman How-ard Rogers, Road Superintendant Henry Dougherty, and the Board of County Commissioners.
It was suggested that since the full amount of the building was not budgeted, that the foundations be erect-ed now and the building placed on the foundation by county employees with supervision by the Webco Company, the floor to be installed out of next year's budget.
Further negotiations will be made. COUNTY BOOTH AT STATE FAIR DISCUSSED
Rell Argyle and Howard Rogers were present to discuss with the Board of County Commissioners the type of booth to have at the Utah State Fair. It was unanimously agreed that arrangements will be made to have a joint meeting of the County Agent, Fair Board, Commissioners, Publicity Council, and A. Jay Redd of the State Fair Board to decide the matter.
NORMAN NIELSON MAKES COMPLAINT REGARDING RECREATION LIGHTS
Norman Nielson was present to make a complaint that the lights from the Recreation Area in Blanding are in-terfering with the outdoor theatre. He stated that the fence that was previously erected has fallen down and needs to be repaired. It was suggested that he meet with the Recreation Board at their next meeting.
EXPENSES ALLOWED COUNTY ASSESSOR AND CLERK TO MID-YEAR CONVENTION AT VERNAL
A motion was made by Commissioner Black, seconded by Commissioner Redd, and unanimously carried, that the County Assessor and County Clerk be given $90.00 each as an advancement for the Mid-Year Convention to be held in Vernal on July 13, 14, and 15, 1961.
COMMISSIONERS INVITED TO ATTEND WELFARE MEETING ON JULY 19 & 20
Harold Blanck of the San Juan Welfare Department was present to invite the Commissioners to be in attendance at the Welfare Meeting on July 19th and 20th. He stated that the State Welfare Department will be represent-ed as well as members of the Navajo Tribal Council, San Juan County Welfare Board, State and County Public Health, County Welfare Department, and Board of County Commissioners.
The invitation was accepted.
COOPERATIVE AGREEMENT FOR ROAD MAINTENANCE REVISED
on Forest roads
The Cooperative Agreement for Road Maintenance/was revised to add a Nondiscrimination Clause, Sec. 303 of Executive Order No. 10925.
A motion by Commissioner Black was made to approve the revised agreement between the Forest Service and San Juan County in regards to replacing two cattle guards on the Forest Boundary just west of Monticello. The motion was seconded by Commissioner Redd, and unanimously carried.
AUDITOR GIVEN AUTHORIZATION FOR DEDUCTIONS FROM EMPLOYEES AND CONTRIBUTIONS FROM COUNTY FOR RETIREMENT
There being questions in the mind of the County Clerk as to certain matters regarding the Retirement System the following letter was sent to Mr. C. A. Grant of the Utah Association of County Officials for clarifica-tion:
June 29, 1961
Mr. C. A. Grant
Utah State Association of County Officials
Salt Lake City, Utah
Dear Mr. Grant:
There are a number of questions regarding the retirement plan that we would like to have answered. We have received the instructions for making deductions for participating units in the Utah Public Employees' Re-tirement System and would like to know the answers to the following questions:
1. If the County Commissioners are postponing coverage for six months or until January 1, 1962, so that no increases in budgets will have to be made for this year, will it be necessary for the Commissioners to make a resolution delaying that action or just what are the procedures to take?
2. The rules and regulations regarding deductions state that the transmittal of deductions and employ-er's matching funds will be due in the Retirement Office on or before August 20, 1961. Does this apply to the Counties that are postponing coverage for six months?
3. If deductions and matching contributions must be sent in beginning August 20th for all counties, will there be refunds to employees and counties if Boards of County Commissioners decide to withdraw from such program?
Any help you can give us regarding this matter will be greatly appreciated.
Ada Palmer Clerk
Mr. Grant called the Clerk by telephone and stated the following regarding the Retirement Plan:
1. That if Counties desire to postpone coverage until January 1st, it is actually a withdrawal, and must be done by resolution prior to July 1st, the counties having the right to come into the program at a later date.
2. If such action is taken to come into the program on January 1st, deductions and contributions will be retroactive to July 1, 1961.
3. If deductions are made and Counties decide to withdraw ( a six month period is allowed for counties to make their decision, or until January 1, 1962) all deductions from employees that have been paid as well as contributions from Counties will be refunded, however, if there has been a death payment made to an active member, that payment must also be refunded to the Retirement Board.
It seeming to the Board of County Commissioners that postment of making deductions will present a hardship to employees to make retroactive payments to July 1, 1961, should the County enter the program on January 1, 1962, it was unanimously agreed that deductions be made on a monthly basis with matching contributions from the County be made by the County Clerk and Auditor, until a final decision can be reached by the Board of County Commissioners by January 1, 1962.
GROUP ASK COUNTY USE INFLUENCE FOR IMPROVEMENTS ON U-261
A group of ten individuals who use or benefit from the highway U-261 were present to discuss with the Board of County Commissioners improvements to be made on the road. They stated that the economy of San Juan County depended on the development and improvement of U-261 from U-95 to Mexican Hat. Some of those present were Mr. Hullinger of McFarland and Hullinger, Mr. Jarvis of Texas-Zinc, Everett Neff, Leonard Baum, K. R. Bailey, Calvin Black, Robert Dalton, and others.
It was suggested that more than the proposed 10 mile improvement be recommended for this year's program, with blacktopping in place.
Commissioner Black asked what the group thought about recommending that the entire road be gravelled in this year's program with the blacktopping to wait to next year. The group said they would go along with such rec-ommendation.
It was stated that McFarland and Hullinger, and Scotty Wilson will be able to help by hauling gravel on their back trip but not without remuneration.
It was unanimously agreed that arrangements will be made with the District Engineer at Price for a meeting at which the above recommendations can be presented and that the project be pushed to completion as soon as possible.
It was also recommended that letters from the various groups be submitted for improvement of U-261. CLERK AUTHORIZED TO WRITE REGARDING RENTAL OF HOUSES FOR PUBLIC HEALTH
It was unanimously agreed that rental that was previously set for the houses for public health use remain at $75.00 for the 3 bedroom house and $65.00 for the two bedroom houses, and that the Clerk write to the Department of Health, Education, and Welfare of such decision.
GRAVELLING TO BE DONE ON RED BLUFF CAMPGROUND ROAD #0747D
A contract was entered into by San Juan County and the Forest Service for the County to gravel 1/10 mile of the Red Bluff Campground road #0747D, to a depth of 4" and 12' wide as instructed by C & M Foreman in charge, the Forest Service to reimburse the County in the amount of $763.00 upon completion of the job, the County to furnish men, equipment, and gravel to do a workmanship job of gravelling above road, and furnish all operating supplies, repairs amd transport equipment needed to and from the project site, County to be responsible for accidents to men and equipment and for damage to Government employees and equipment and im-provements, and the non-discrimination order to be a part of the contract.
COUNTY TO ASK GOVERNOR CLYDE TO AID DROUTH STRIKEN AREAS
The County Commissioners having received a letter from the Rich County Commissioners stating that they were aware that most of the Counties are experiencing severe drouth conditions and through the united efforts of the Counties assistance may be obtained before September 1st, it was unanimously agreed that San Juan County write Governor Clyde to the effect that efforts be made to give aid to Rich County and all other Counties seeking aid because of drouth conditions.
WOMEN TO ATTEND CAMP WILLIAMS CIVIL DEFENSE SCHOOL
It was unanimously agreed that $120.00 be authorized for 6 women to attend the Camp Williams Civil Defense School.
THE FOLLOWING BILLS WERE APPROVED FOR PAYMENT:
BECAUSE THE PRINT ON THIS PAGE WAS SO LIGHT, THE SCANNER WAS UNABLE READ IT, THEREFORE, FOR INFORMATION FROM THIS PAGE, PLEASE SEE THE ORIGINAL DOCUMENT IN
"COMMISSIONERS MINUTES BOOK 2 " PAGE 65.
BECAUSE THE TYPE PRINT ON THIS PAGE WAS SO LIGHT, THE SCANNER WAS UNABLE TO READ IT,
THEREFORE, FOR INFORMATION FROM THIS PAGE, PLEASE SEE THE ORIGINAL DOCUMENT FOUND
IN "COMMISSIONERS MINUTES BOOK 2", PAGE 66.
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