SAN JUAN COUNTY COMMISSION MEETING November 23, 2009 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Absent: Kenneth Maryboy, Vice Chair Attendees: Jerry McNeely, Tammy Gallegos, Greg Adams, Marilyn Boynton, Howard Randall, Walter Bird, Mike Lacy, Alan Freestone A motion to approve the minutes of November 9 & 16, 2009, with changes, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Mike Lacy – SJC Sheriff Mike, along with Alan Freestone, presented a procurement requests for two Ironhorse 4000 HD and two Ironhorse 1000 HD chairs from United Group Incorporated in the amount of $1,500 each. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. At the present time they are replacing chairs every three or four months. Greg Adams – SJC Planning/Zoning Greg along with Walter Bird, SJC Assistant County Attorney, reported to Commissioners on the issue of subdivisions with private roads being approved only for the property owners to come back and say later that the county should be maintaining them. They stated that it says directly on the plats the road is private. Greg presented a request to approve the San Juan Blue Subdivision. A motion to approve the request, provided that it was recognized in the minutes that the county WILL NOT maintain any private road unless it is brought up to county standards, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Rick Bailey – SJC Administrator Rick presented two building permits for approval and signature. Dave Tiller – Cell Tower Upgrade – N. Sagebrush, Blanding Prometheus Energy (ENCANA) – Concrete Work – N. Big Indian Spur, La Sal A motion to approve the building requests, provided all appropriate signatures are in place, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Rick reported to Commissioners that the Library Board had decided to end the bookmobile contract effective December 31, 2009. He stated that they could do month to month extensions on the contract at $8,139 a month however the board would like to purchase the books and shelving at a reduced price from the bookmobile. The State will have a surplus sale to the end of the month and if the County decides to make the purchase today it will be half of what it originally asked. The discounted cost is approximately $5,979.05 for 17,083 books and $50 for the shelving units. A motion to approve ceasing the bookmobile effective December 31, 2009 and to purchase books and shelving at a reduced cost, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Rick presented a request to approve amendment #1 to contract #091672 for a reduction of $359 in bookmobile services. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Rick reported to Commissioners that a Library Board initiated contract has worked its way between San Juan and Grand Counties stating that anyone living in San Juan County with an 84532 zip code will not have to pay for a library card and the SJ County will pay Grand $5,000 annually. Commissioners approved of the concept. Rick presented a request to approve to advertise an RFP that has been drawn up for the public defender contract. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Rick reported to Commissioners that he will be in Salt Lake tomorrow for a homeland safety meeting and then plans to go to the annual UCIP meeting. He also stated that they found someone to do the blasting in Mexican Hat and the project should be complete this week. Open Time and Other Business Commissioner Adams reported that he had a letter drawn up to Mr.’s Lee and Dowd regarding safety issues and requested permission to sign it. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote was unanimous. Jerry McNeely – SJC Liaison Jerry reported to Commissioners that he attended the RAC Board meeting last week and also met with people from SITLA about the road to Ken’s Lake. Commission Reports Commissioner Stevens reported that he attended the Transportation Commission meeting last week and plans to enjoy the Thanksgiving Holiday with his family this week. Commissioner Adams reported that they had a good meeting with UDOT and will be here the rest of the day for budget reviews. Adjourn 11:56 1