Recording Requirements

The Recording requirements followed by the San Juan County Recorder are as set by the Utah Legislature, Specifically by Title 57 of the Utah State Code.

1. It must be an original document or be an electronic document that satisfies the requirements under UCA 17-21a, Uniform Real Property Electronic Recording Act (UCA §57-3-106).

2. It must contain a brief caption stating the nature of the document (UCA §57-3-106).

3. It must contain a legal description (UCA §57-3-105).

4. It must contain the names and mailing addresses of the grantees (UCA §57-3-105).

5. It must be sufficiently legible for the recorder to make certified copies (UCA §57-3-106).

6. It must contain a notary certificate containing the words “subscribed and sworn” or the equivalent, that is signed and certified by the officer taking the acknowledgment, proof, or jurat (UCA §57-3-101).

7. The names of all persons whose signatures appear on the instrument must be typed or printed on the instrument (UCA §17-21-25).

8. When title to real property is granted to a person as trustee, the following terms of the trust must be included: the name and address of the trustee; and the name and date of the trust (UCA §75-7-816).

9. A court judgment or an abstract of a court judgment must be an original or certified copy and include the information identifying the judgment debtor as referred to in Subsection 78-22-1.5(4) (UCA §57-3-106).

10. Judgments, abstracts of judgments, and separate information statements of the judgment creditor do not require an acknowledgment or a legal description to be recorded (UCA §57-3-106).

11. A foreign judgment or an abstract of a foreign judgment recorded in the office of a county recorder must include the affidavit as required in Section 78-22a-3 (UCA §57-3-106).

12. To release or assign a judgment lien must include the name of any judgment creditor, debtor, assignor, or assignee; the date of recording; and the entry number creating the judgment lien (UCA §57-3-106).

13. The tax serial number of each parcel affected by the instrument should appear on each instrument, though it is not considered part of the legal description (UCA §17-21-20).

14. Document shall be an original or certified copy of the document unless otherwise provided by law (UCA §17-21-20).

15. Document shall be in English or be accompanied by an accurate English translation of the document (UCA §17-21-20).

16. Document shall contain a brief title, heading, or caption on the first page describing the document (UCA §17-21-20).

17. Document shall contain the legal description of the property that is the subject of the document (UCA §17-21-20).

18. Document shall be notarized with the notary stamp with the seal legible; and shall have original signatures (UCA §17-21-20).

19. Each paper, notice or instrument submitted for recording in the county recorder’s office shall be on white paper that is 8-1/2 inches by 11 inches in size (UCA §17-21-20).

20. Have a margin of one inch on the left and right sides and at the bottom of each page (UCA §17-21-20).

21. Have a space of 2-1/2 inches down and 4-1/2 inches across the upper right corner of the first page and a margin of one inch at the top of each succeeding page to provide room to affix recording data (UCA §17-21-20).

22. Shall not be on sheets of paper that are continuously bound together at the side, top or bottom (UCA §17-21-20).

23. Document shall not contain printed material on more than one side of each page (UCA §17-21-20).

24. Printed in black ink and not have text smaller than seven lines of text per vertical inch (UCA §17-21-20).

25. Be sufficiently legible to make certified copies (UCA §17-21-20).