SAN JUAN COUNTY COMMISSION MEETING MINUTES SEPTEMBER 25, 1989 The regular meeting of the San Juan County Commission commenced at 10:00 A.M. in the commission chambers at Monticello, Utah. Present:Calvin Black, Chairman Mark Maryboy, Vice Chairman Tyron Lewis, Commissioner Rick Bailey, Administrative Assistant Dena Hunter, Deputy Clerk A motion to approve the minutes of the September 18, 1989 meeting as amended was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. CURRENT BUSINESS Hire Request Steve Burtenshaw, Assessor, met with the commission to discuss hiring a part-time person for his office. A discussion was held on using a roving person for this office and for other offices in the courthouse. A meeting will be held with the elected officials at 9:30 A.M. on October 2, 1989 to discuss this matter. Valuation Decrease Craig Halls, County Attorney, discussed with the commission the notices that the county has received on the decrease in valuation on some mining and oil properties from the State Tax Commission. Mr Halls will check into this matter further to see why the valuation has been decreased. LaSal Loop Road Recreation Development Dave Bierschied met with the commission to discuss a recreation development that he is proposing to build on his personal property on the LaSal Mountain Loop road. Mr. Bierschied plans to build LaSal Mountain Lodge, a 100 unit motel. This development may include a golf course and condominiums. Mr. Bierschied will be working with the Forest Service to possibly lease a section of land for development of sewer lagoons. The commission stated that they encourage all types of development and are very supportive of his development concept. A motion to approve a letter of support being sent to the Forest Service was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. A brief discussion was held with Mr. Bierschied concerning wilderness issues and his involvement with the Utah Big Wildlife Coalition. Public Safety Building County Attorney, Craig Halls briefed the commission on the current standing of the county with Valley Builders and Desert Architecture in regards to the Public Safety Building. It was the agreement of the commission that Mr. Halls settle the billing with Valley Builders and negotiate with Desert Architecture. Non-Contributory Retirement System A discussion on the non-contributory retirement system for the law enforcement employees was held with Bill Pierce, deputy. Mr. Pierce will distribute a questionnaire to all county law enforcement personnel and let the commission know their wishes in regards to this retirement system. LaSal Recreation Committee Bill Pierce informed the commission that the LaSal recreation committee has met with the San Juan School District and the district is willing to sponsor the grant for the recreational building at LaSal. The school district will pay a yearly user fee and the school will have unlimited use of the facility. The community will own the building. The committee is in the process of establishing their by-laws and membership fees. Mr. Pierce expressed the committees gratitude for the commissions help in getting this project underway. Utah State Prison Contracts Bill Christensen, Jail Administrator, presented contracts from the Utah State Prison that would allow the county to house State prisoners for $30 per day per prisoner. These prisoners should start being housed at the Public Safety Building by mid October. A motion to approve the signing of these contracts was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. Road Department Equipment Transfer The commission discussed with Tony Brandt, Road Superintendent, and Doug Pehrson, County Engineer, the county road equipment and where it is located. The motor grader that was being used in the Montezuma Creek area has been moved to the LaSal area. Jim Benally has been operating this motor grader and the road department stated that this motor grader was in the best shape of any in the county. After a discussion on the motor graders that the county owns and the shape that they are in it was decided that the county needs to purchase four new motor graders. Mr. Brandt would receive bids on the following basis: 1. Cash. 2. Trade In with four trade ins. 3. Trade In with six trade ins. The county will have to use accumulated surplus and revise the budget to make these purchases. A motion to approve advertising for these bids was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Jim Benally will be receiving one of the new motor graders. Health Services District Special Election Gail Johnson, Clerk/Auditor, presented a resolution for the special election on the Health Care District. This issue was voted on in the 1988 election, but because it was not advertised for three weeks it will have to be put on the ballots again this year. The Health Services District will have a tax rate of .00075. A motion to approve the adoption of Resolution 89-5 and to approve the signing was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. RESOLUTION NO. 89-5 A resolution providing for an election to be held on November 7, 1989, for the purpose of submitting to the qualified electors of the San Juan County Health Services District, San Juan County, Utah, the question of whether a levy of taxes on the taxable property of said District should be authorized for the purpose of funding general health care programs within the District, including, but not limited to, hospital, clinics and ambulance services be approved for San Juan County health Services District. [see Resolution file for remainder of Resolution No. 89-5] For the purpose of this election the voting districts in the Monticello and Blanding districts will be consolidated. The cities will handle the election within the city and the county will share the cost with them. Beer License/Wayside Lounge Gail Johnson, Clerk/Auditor, presented an application for a Class C Beer and Cabaret License for the Wayside Lounge in Bluff, Utah. Ruben Carson has requested a three month license. A motion to approve this license was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. UAC Conference The UAC Conference will be held in St. George on November 1-3, 1989. The counties have been asked to provide a door prize that is unique to their area. A piece of pottery has been ordered from Cedar Mesa Pottery and Commissioner Maryboy will have a sandpainting made. Copy Machine Gail Johnson, Clerk/Auditor, discussed with the commission the copy machine use at the Public Safety Building. A memo will be sent asking that the use be monitored so that it can be determined how much the copy machine is being used. Copies that are made for others will now be $.25 per copy at both buildings. RICK BAILEY'S REPORT Road Maintenance Contracts BIA contracts for road maintenance in the Shiprock and Tuba City area were presented by Rick Bailey. The contract for Shiprock area is for $36,000 and the Tuba City area is for $45,000. A motion to approve the signing of these contracts was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Purchase Request/Recorder's Office A purchase request was presented for roller cabinets that will be used to store record books in the recorder's vault in the old Sheriff's office. There is only one company that Recorder Louise Jones has been able to find that makes these cabinets. The starter units are $600 each and each add on unit is $500. They will need four add-on units. A motion to approve this purchase was made by Commissioner Lewis and seconded by Commissioner Maryboy. UNANIMOUS. Workman's Compensation Rick Bailey advised the commission that the present Workman's Compensation Insurance carrier Utah Governments Insurance Trust is requiring that all positions except for clerical have a pre-hire physical. A discussion was held on the whether the county or the applicant pay for the physical or on a 50/50 basis. All the county department heads are asked to let the commission know how they feel about the pre-hire physical and how they should be handled. Mr. Bailey will check with the State Insurance Fund to compare rates. Enterprise Zone Rick Bailey has been contacted by persons interested in assembling and manufacturing in San Juan County. It was recommended that the criteria for the Enterprise zone be amended to include assembling and manufacturing. A motion to amend the Enterprise Zone criteria was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. COMMISSIONER TY LEWIS' REPORT Monticello City Council Meeting Commissioner Lewis met with the Monticello City Council on September 19, 1989 to discuss the concept of making the recreation department a separate entity. The Monticello City Council was very supportive of this idea. Councilman Lee Nielson will work with the county to get this set up. Commissioner Lewis also discussed some road concerns with the council and was advised that Councilman Joe Slade is over the roads. Commissioner Lewis also stated that the Monticello City Police Department is already patrolling the Lloyds Lake area and were very cooperative about keeping this area patrolled on a regular basis. A discussion was held with the City Council about the Monticello Airport. There is a possibility of a fixed base operator being hired to run this airport. Councilman Winn Westcott will contact Rick Bailey on this matter School Board Meeting Commissioner Lewis met with the San Juan School Board at their meeting to talk to them about the possibility of making the recreation department a separate entity. The school board will appoint a representative to meet with the other concerned parties. The school district will set up a use fee schedule so that part of their input can be in kind donations. The School Board was in favor of the recreation department becoming a self supporting entity. Western Land Users Association Commissioner Lewis, Rick Bailey, Gordon Parker and Bill Howell met with concerned land users on September 21, 1989 to form the San Juan Chapter of the Western Land Users Association. Gail Johnson was nominated to be the Chairperson of the chapter and Joy Christensen will be the Secretary/Treasurer. There will be a fee of $10 per family for membership. The next meeting will be held on October 12, 1989 at 7:00 P.M. in the courthouse. Historical Society The names of Gary Guymon and Winston Hurst were submitted to fill vacancies on the Historical Society. A motion to appoint these men was made by Commissioner Lewis that was seconded by Commissioner Maryboy. UAC Study Committee Commissioner Lewis has been appointed to the UAC Study Committee to study the cost of alternative liability and casualty insurance. COMMISSIONER MARK MARYBOY'S REPORT Navajo Transporation District Commissioner Maryboy attended the Navajo Transportation District meeting in Albuquerque, New Mexico. The Navajo Transportation District would like to meet with the commission on October 3, 1989 at Window Rock, Arizona. They would like to go over the road construction and maintenance on the Navajo reservation in San Juan County. The Shiprock BIA would like to meet with the commission on October 10, 1989 to discuss the Aneth to Ismay Road and other road concerns. Rick Bailey will contact Doug Pehrson, County Engineer to meet with the Shiprock BIA as this is a commission meeting day. Navajo Mountain and Oljato Airports Commissioner Maryboy told the commission that the Navajo Tribe is very supportive of upgrading the Navajo Mountain and Oljato Airports. Commissioner Black and Commissioner Maryboy will check on the property and see if these airports need to have a lease agreement before they can be upgraded. Doug Pehrson, County Engineer is checking on the land status at the Montezuma Creek Airport. Commissioner Black ask Commissioner Maryboy to contact Robert Billy Whitehorse to see if his family owns some of this land. COMMISSIONER CALVIN BLACK'S REPORT Joint Cities and Counties Road Committee Meeting Commissioner Black attended the Joint Cites and Counties Road Committee meeting at Bear Lake on September 21, 1989. The committee reviewed the amount of money that is used in the B & C road fund formulas. The committee was also informed that the problem with the $20 million from escrow money from previous allocations that was used in the formula for the mineral lease money will be submitted to the Attorney General for a legal decision. A discussion was held on the proposed transfer of highways to local jurisdictions and the committee was informed that because of an objection that there is no plan for the UDOT to implement. The county need to prepare another proposal to put roads on the State system and give it to Sam Taylor. Lake Powell Land Trade Commissioner Black and Tom Hatch, Garfield County Commissioner, met with Governor Bangerter to discuss the Lake Powell Land Trade and wilderness issues. The Governor told them that he would pursue these issues more aggressively. Edge of The Cedars Expansion Commissioner Black contacted Wilson Martin to discuss the Edge of the Cedars expansion. Mr. Martin stated that he is in favor of the expansion and will be at the Impact Board meeting personally to support it. Commissioner Black was unable to contact Dee Hansen to discuss the states portion of the Edge of the Cedars expansion BILLS APPROVED FOR PAYMENT William P. Redwood small claims Redwood vs. Butt $ 410.71 Marsha Shumway Kenneth L. Shumway restitution 244.00 Margeruite Rogers reimbursement for meals state fair 39.00 J. Jane Musselman transcript preliminary hearing State vs. Roger Johnson Esther J.Haycock bail refund 50.00 AT&T cust. #51380087 567.27 Wynn E. Bartholomew L. Begay wage assignment 150.00 Nicky Black haulage 1306.50 Blanding City Justice Court Raymond Goodman 23.00 Blue Cross Blue Shield of utah Aug.flex plan 75.00 Steven Bradford Mexican Hat 112.96 Ruby Bronson 151.20 Keith H. Chiara public defender 1495.35 M.V. Christensen haulage 1501.50 Devon's Repair Auguste Palerme 50.00 Colleen Harvey sept. meals 1751.75 Gail D. Johnson SLC 16.00 L B P Trucking haulage 737.00 Leavitt, Grant H. sept. green fees 1314.00 Martineau, Gary janitor library (B) 624.25 Kenneth Miller haulage 1463.00 Monticello City Justice/Peace s.o. collections 815.00 Neighborhood Home Services oct. rent 800.00 Malva Ransdell 202.11 Rufina Romero janitor library(m) 275.00 Carol Salee meals state fair 39.00 San Juan County Library (B) petty cash 76.01 Gaylen Schaugaard janitor library(m) 223.25 Seventh District Juvenile Crt. Wm. Sharp 812.50 Dayne Shumway Construction haulage 1617.00 Southern Paving Company 77438.54 United States postmaster ailing agenda 30.00 Utah Local Gov't Ins. Trust J.T. Patterson 10.79 Utah State University pre-registration 51.00 Ute Mountian Housing Auth L. Begay rent 70.00 Whipple Plumbing swamp cooler 1100.00 White Mesa Ute Council aug. meals 643.50 AFSCME liability from payroll run 194.75 American Protectors Ins. Co. liability from payroll run 93.72 Colonial Life & Accident Ins. liability from payroll run 278.16 Equitable Life Insurance Assurance Soc liablility from payroll run 3057.18 First Security Bank of Utah liability from payroll run 34757.17 San Juan County Section 125 liability from payroll run 871.00 San Juan Credit Union liability from payroll run 1172.47 Mountian America Credit Union liability from payroll run 8438.75 Utah State retirement Board liability from payroll run 742.41 Utah State Retirement Fund liability from payroll run 18373.18 Utah State Tax Commission liability from payroll run 4683.63 ADJOURNMNET As there was no further business to come before the board the meeting adjourned at 2:10 P.M.