1 SAN JUAN COUNTY COMMISSION MEETING MINUTES APRIL 9, 1990 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the commission chambers at Monticello, Utah. Present:Ty Lewis, Chairman Mark Maryboy, Vice Chairman Rick Bailey, Administrative Assistant Dena Hunter, Deputy Clerk A motion to approve the minutes of the March 26, 1990 meeting as amended was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. A motion to approve the minutes of the April 12, 1990 informational meeting as amended was made Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. CURRENT BUSINESS Closed Fire Season Fire Warden Frank Morrell met with the commission to discuss the fire season. Because of the drought conditions throughout the county Mr. Morrell requested that permits be required for all burning. A motion to adopt the closed fire season proclamation was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Assistant Fire Warden Fire Warden Frank Morrell discussed with the Commission the possibility of hiring a part- time seasonal employee. This employee would help maintenance supervisor Dell Hunter and work at the fairgrounds as needed. They would be on call for the fire department. In the past the County has paid someone to be on call and they have had to take time off for their regular job to do this. Having a part-time seasonal employee that could be working for the County would allow this person to leave when they were needed to fight fires. The Commission requested that Mr. Morrell work with Mr. Hunter and the fairboard on the interviewing. A motion to approve the advertising for the job of assistant fire warden and maintenance worker was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Fireworks/Ken's Lake Professional pyrotechian Rick Fullan met with the Commission to discuss the possibility of having a fireworks display at Ken's Lake. Mr. Fullan said that the Elk's Club in Moab sponsor the fireworks display for Moab on July 4th. In past years the display has been held by the City Dump. There have been problems with fire dangers and accessibility and it is hard to maintain security around the displays. Mr. Fullan said that these problems could be eliminated with the displays over the water at Ken's Lake. The Commission requested that Mr. Fullan and the Elks Club contact the Grand County Water Conservancy District for their written permission to use the area if the Grand County Water Conservancy District is in agreement with the display. A motion to approve the use of Ken's Lake for a fire works display with the agreement of the Grand County Water Conservancy District and Moab Valley Fire Control was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. After a letter is received from the Grand County Water Conservancy giving their permission the Commission will have County Attorney Craig Halls draw up an agreement. Mental Health Contracts/Amendment Administrative Assistant Rick Bailey presented an amendment to the Mental Health Contracts. This amendment deals with case management for the chronically mentally ill. A motion to approve the signing and the amendments was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Quit Claim Deed A Quit-Claim Deed and Assignment of Public Welfare Lien Agreement was presented to the Commission by Attorney Bennion Redd for property once belonging to Pearl Black. Mr. Redd will be doing a Quiet Title Action in Court to obtain a clear title on this property. A motion to approve the Quit-Claim deed and the signing by the County Clerk Gail D. Johnson was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. A Quit-Claim deed was presented for some property in Bluff to Foushee's. Attorney Robert Anderson is trying to clear the title for the land and has found that there are some deeds that are not recorded in the title chain. It was recommended by Count Attorney Craig Halls that the County sign the deed. A motion to approve the signing was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Building Permits A building permit application for the Cow Canyon Trading Post was presented. The permit will be for addition of enclosed porches. A motion to approve the permit was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. A building permit application was presented for the Forrest Crofts to build a garage onto his home. A motion to approve the permit was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. A building permit application was presented for Andrew Bradford for the construction of a home in the Blanding area. A motion to approve the permit was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Procurement Bids were received for a computer work station for the clerks office. This workstation will allow two computer terminals at one station when the clerk's office moves to the front of the building. Bids were received from Dartek for $872.00 plus freight and Global Computer Supply for $755.00. Freight on the units would be approximately $108.85. A motion to approve the bid from Global Computer Supply was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Mrs. Johnson told the commission that she is looking for a counter for the new office. The combined visitors center will be using the one she is currently using. Bids were presented for two time clocks for use in the road department. Bids were received from Reliable Office Supply for $319.00 each and Quill for $299.00 each. The road department requested the clocks from Reliable Office Products because they can use the current time sheets and won't have to hand transfer from time cards. A motion to approve the bid from Reliable was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Request to Hire Clerk/Auditor presented a request to hire for the position of District Court Clerk. Mrs. Johnson said that she had interviewed applicants with Court Administrator Tim Simmons. Julie Bailey will be hired at a Grade 3 Step 1;effective 4-23-90. A motion to approve the hiring was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Insurance Loss Information A motion to approve sending letters to Olympus Insurance Agency and Utah Government's Insurance Trust requesting that the information concerning loss on the County insurance policies be given to Utah Association of Counties was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Hanger Lease A hanger lease agreement was presented for the Commission approval and signature from Scenic Aviation for hanger #14 at the Blanding Airport. This lease will terminate on September 30, 1990. A motion to approve the lease and the signing was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Economic Development Board A letter was received from Economic Development Director Peggy Humphreys advising the Commission of some changes in the Economic Development Board. Dick Neztsosie, Neil Joslin and Lloyd Kartchner are no longer serving on the board. The commission will send letter of appreciation to these men. It was recommended that Bret Hosler be appointed to the Board. A motion to approve Mr. Hosler's appointment was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. American Televenture Letters were received by the Commission from American Televenture about the recent television outage. Drought Proclamation A motion to extend the Drought Proclamation to May 10, 1990 was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Recreation Trust Agreement A discussion was held concerning the recreation trust agreement. Present were Blanding City Manager Norman Johnson, Monticello City Mayor Jack Young, County Attorney Craig Halls and Recreation Director Eddie Allred. On a motion made by Commissioner Maryboy the Recreation Trust Agreement was adopted. Second Commissioner Lewis. UNANIMOUS. A discussion was held outside of the Commission Chambers with Mr. Johnson, Mr. Young, Mr. Allred and Mr. Halls concerning the recreation agreement and the deeding of the property and equipment. After the discussion the recommendation was made to the Commission that the County keep the recreation program for the cities for the remainder of the year and subcontract with CEU San Juan Campus to help Mr. Allred run the programs. The Commission will take this matter under advisement and it will be discussed at next week's meeting. Executive Session A motion was made by Commissioner Maryboy to adjourn into executive session to discuss a legal matter with the Sheriff's Department. Second Commissioner Lewis. UNANIMOUS. A motion to return to regular session was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Four Corner Task Force Sheriff Claude Lacy presented a bill for the Four Corners Task Force. The County portion of the bill amounts to $1520.00. A motion to approve the payment was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Revolving Fund Sheriff Claude Lacy discussed with the Commission the possibility of a revolving fund to handle the medical and dental reimbursements from the State for the State prisoners. Sheriff Lacy stated that the way the system is set up now the accounts for medical and dental are paid out of the Sheriff's department budget and the reimbursement is put back into the general fund. Sheriff Lacy said that because of the large amount of medical and dental expenses his budget is almost depleted. The Commission asked Sheriff Lacy to discuss the possibly of a revolving fund with Clerk/Auditor Gail Johnson and Deputy Auditor John Fellmeth. Alarm System Deputy Bill Christensen discussed with the Commission the possibility of installing an emergency alarm system in the cells at the jail. An emergency alarm system would be turned on after the prisoners are locked in the cells for the night. This would allow a prisoner to ring if there was an emergency. Mr. Christensen said that he had talked with Maintenance Supervisor Dell Hunter and the cost for installing this type of system would not be very much. The Commission requested that Mr. Hunter work up a proposal for the cost of the system and bring it back to the Commission before a decision is made. Physician's Contract Deputy Bill Christensen told the Commission that he has been working on a contract agreement with Dr. Warren for medical care for the inmates. Mr. Christensen said that he had talked with Dr. Jones about a contract and Dr. Jones had indicated that he is not interested in contracting to do medical care because he lives to far from the jail. A discussion was held concerning hiring someone to dispense medications at the jail. Deputy Bill Christensen stated that the jailers could pass out the medications but, a Pharmacists or a Registered Nurse has to put the medications in the cups. After a discussion the Commission requested that the job be advertised for a Registered Nurse to handle this job. The Sheriff's office will submit bids for a medications cart. A discussion was held concerning the problems with the billing to Blanding City for prisoner care. Sheriff Claude Lacy suggested that the total days a prisoner was held be totaled and one day be dropped so that each prisoner log would not have to be pulled and the exact time they were in jail figured. It was the decision of the Commission to leave the agreements for the prisoner care the same with both cities. Road Department Bids Road Department bids were presented to the Commission approval by Engineer Doug Pehrson. Bids for asphalt were received from Elf Asphalt and Phillips Asphalt. Bids for Chip Seal which includes shipping, spreading and anti-strip were $148.20 per ton from Elf and $146.42 per ton from Phillips. Bids on mixing which includes, shipping and anti-strip were $138.20 per ton from Elf and $168.92 per ton from Phillips. The total estimated price for the estimated amount for 1990 was $172,840 from Elf and $186,954 from Phillips. A motion to accept the bid from Elf Asphalt was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Road Concern Engineer Doug Pehrson reported that he had met with Jake and Mary Jane Pelt and explained that the road department would be working on the road they were concerned about in November or December and then it would be put on the B road system. Trash Dump Commissioner Maryboy asked Engineer Doug Pehrson about the work at the Oljato Trash Dump. Mr. Pehrson stated that the road department will be working on the dump. The Oljato Chapter has been informed that they will need to apply for a permit before the road department does work on the dump again. The trash dump at Monument Valley will also be worked on. The Monument Valley Lodge will buy the materials to fence the Monument Valley dump if the Chapter will furnish the labor. Commissioner Lewis will contact Francis Shorty about this project. Commissioner Maryboy said that he has had reports that the road to the Montezuma Creek trash dump needs to be graded as section of the road has washed out. Commissioner Maryboy has contacted the road department about this problem. Combined Visitors Center Agreement The signing of an agreement for a combined visitors center with the BLM, National Park Service, Forest Service and the County was tabled for action until next week. Utah Historical Society Contracts Contracts were presented for the approval of the Commission from the Utah Historical Society. This contract is for a matching grant in the amount of $4,067.00. A motion to approve the contract and the signing was made by Commissioner Maryboy and seconded by Commissioner Lewis. Abajo Peak Radio Site A letter was received from the United States Forest Service concerning an application that has been made by Empire Electric Association for a Abajo Peak radio site. This letter was given to Communications Engineer Bill Bayles for response. UNDC Head Start Day A letter was received from the UNDC inviting the Commission to the 25th Anniversary of Head Start on April 21, 1990 at Bluff, Utah. Assessing and Collecting A discussion was held about the four proposals that will be presented at the UAC Convention concerning assessing and collecting. A motion was made by Commissioner Maryboy to send a letter authorizing Clerk/Auditor Gail Johnson or Assessor Bruce Bunker to vote on the proposals for the County. Second by Commissioner Lewis. UNANIMOUS. It was decided that the county would vote as follows: 1) repeal of the assessing and collecting levy. 2) Proposal #4 which would assist Counties that need to levy more for the assessing and collecting. 3) Proposal #3 which would raise the levy to the maximum amount. ADMINISTRATIVE ASSISTANT RICK BAILEY'S REPORT Social Service Block Grant Money Administrative Assistant Rick Bailey reported that some appointments need to made to the Human Services Board. Some of the board members have served two terms and the by-laws state that two terms is all that can be served. The programs that are currently being funded by the Social Services Block Grant were discussed. The Human Services Board reviews all of the applications and makes the recommendations to the Commission for approval. After a discussion on the programs that are currently served by the block grant Commissioner Maryboy said that he felt that applications should be received for use of the money. A motion to advertise for applications was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Halls Crossing Airport Grant An application for the grant money for the Halls Crossing Airport for State Aid from the Utah Department of Transportation was presented. The grant is for $105,000. A motion to approve the application and the signing was made by Commissioner Maryboy and seconded by Commissioner Lewis. UNANIMOUS. Public Safety Building/ Heating Problems Administrative Assistant Rick Bailey informed the Commission that there are still problems with one section of the heating system at the Public Safety Building. This problem will be resolved with the Contractor and Valley Builders. UAC Convention Administrative Assistant Rick Bailey reported he will be attending the UAC Convention in Ogden, Utah on April 11-13, 1990. Low-Flying Military A letter was received from Senator Jake Garn concerning the low-flying military aircraft. The corridor was moved 2.2 miles East after the complaints that were received from the Hoagland's. COMMISSIONER MARK MARYBOY'S REPORT Chuska Energy Company Commissioner Maryboy reported that he had missed last Monday's Commission meeting because of a problem on Cahone Mesa involving Chuska Energy Company. There was a protest at a drilling site by some of the navajo people living in the area. Commissioner Maryboy said that the Navajo Tribe has an agreement with Chuska Energy to allow for drilling and seismograph work on the reservation. Chuska Energy Company is suppose to contact the livestock permitees and the residence of the area for permission to work in the area. The residents had not been contacted. Eighty one year old Bessie Adaki was protesting because they were preparing to drill in an area where she collects herbs and sand for sand painting. A restraining order was issued against the protesters. Commissioner Maryboy said that he will be attending a meeting to discuss how to deal with Chuska Energy Company on April 11, 1990 at the Fred Johnson residence. The Navajo Right Association has agreed to hire an attorney to help the residents deal with the problem. A peaceful demonstration will be held at the Farmington, New Mexico Civic Center of April 12, 1990 at 11:00 A. M. Navajo Tribal Chairman Leonard Haskie Commissioner Maryboy reported that he had met with Navajo Tribal Chairman Leonard Haskie in Red Mesa on April 8, 1990. A discussion was held about the problem with Chuska Energy Company. Mr. Haskie indicated to Mr. Maryboy that the lease agreement with Chuska Energy Company will terminate on July 20, 1990 and that is why there is so much activity going on at this time. COMMISSIONER TY LEWIS' REPORT Senator Hatch Representatives Commissioner Lewis reported that he met with Catherine Johnson and Mark Emerson of Senator Hatch's office and discussed the expansion of Canyonlands National Park, the drought problems and federal programs. Ms. Johnson and Mr. Emerson wanted to know if there were any large project that the County would like to get Senator Hatch's help with. Commissioner Lewis said that he had suggested the road project from Oljato to Navajo Mountain. Recreation Commissioner Lewis reported that he had met with the College of Eastern Utah and the City Councils from both cities on April 6, 1990 to discuss the Recreation Trust Agreement. Monument Valley Visit Commissioner Lewis traveled to Monument Valley on April 7, 1990 for a parade and activity at the High School. Commissioner Lewis also met with Navajo Tribal Chairman Leonard Haskie and discussed the possibility of the tribe and the county meeting to discuss issues that concern both the County and the Tribe. Commissioner Lewis met with the Chapter officials at Oljato to discuss the Oljato bridge and other concerns of the Chapter. UAC Convention Commissioner Lewis reported that he will be attending the UAC Convention in Ogden, Utah on April 11-13, 1990. BILLS APPROVED FOR PAYMENT Asphalt Systems, Inc. concentrate Road dept. $ 4345.55 Charleston Charles bail refund 50.00 Fire Supply & Safety Company supplies golf course 16.50 Joint Highway Committee annual dues 50.00 San Juan Security keys library (B) 5.00 Shepard's McGraw-Hill supplies attorney 106.30 John Wiley & Sons, Inc. crop protection chemicals 82.50 Allied Carriers Exchange, Inc. freight road dept. 17.41 American Wholesale Grocers supplies jail 1319.24 Baker Sanitation service library (B) 8.50 Baker Sanitation service PSB 68.00 Black Oil Company supplies road dept. 1555.34 Blanding City of utilities library (B) 370.21 Blue Mountain Foods supplies aging dept. 255.74 Blue Mountain Petroleum supplies road dept. 145.25 Bluff water And Sewer Users Assn. utilities aging dept. 10.80 Bob Barker Company, Inc. supplies sheriff's dept. 121.49 Brodart, Inc. svc May 90 library (B) 134.50 Caun-Co., Incorporated parts road dept. 546.72 Chevron USA Incorporated gas aging dept. 32.82 Keith H. Chiara expense public defender 219.183 M.V. Christensen haulage 1251.25 Communications Plus phone parts sheriff 278.50 Continental Telephone Company phone sheriff 473.28 Dubois Chemical, Inc. supplies jail 48.98 Durango Radiology Associates service 214.00 Eastman Kodak Company copy usage courthouse 349.32 Electro-Comm Distributing, Inc. supplies communications 479.23 Empire Electric Assoc. Inc. utilities PSB 4959.83 Four Corners Regional Care Center meals aging 295.75 Four Corners Welding supplies road dept. 8.50 Frito-Lay, Inc. vending supplies 36.33 Global Computer Supplies bookcase computer 154.12 Grand Tire Company, Inc. supplies road dept. 198.18 Gus Paulos Chevrolet, Inc. parts road dept. 386.28 Merz W. Hugentobler DDS service 292.00 IMS Int. Mailing System meter rental courthouse 99.75 Interstate Brands Corporation supplies jail kitchen 82.66 Howard Johnsons travel commission 36.36 KNDN The Indian Station notice elections 105.50 KRTZ FM notice elections 270.00 KTNN notice elections 416.00 Kar Products Incorporated parts road dept. 172.05 Lyle Northern Electric, Inc. remodeling courthouse 2532.46 Magic Chemical Company supplies courthouse 53.00 Kenneth Miller haulage road dept 1674.75 Monticello City Of utilities road dept. 91.50 Monticello Justice/Peace s.o. collections 65.00 Motor Parts Pro Mart supplies road dept. 1017.62 Motor Parts parts road dept. 1330.01 Mueller Broadcasting Inc. notice elections 52.00 National 4-H Supply Service supplies 4-H 11.50 National Translators Assoc. NTA seminar reg. comm 165.00 Nuclear Testing Service radio mon 62.55 Orkin Exterminating Co., Inc. services aging 40.00 Palmer's supplies historical 109.47 Parley Redds Foodtown supplies aging dept. 253.74 Pepsi-Cola Company vending supplies 56.40 Jerold Perkins travel sheriff 30.00 Quality Bookstore books library (B) 72.80 Quill Corporation supplies purchasing 236.04 Redburn Tire Company parts road dept. 282.84 San Juan County supplies courthouse 1612.01 San Juan Hospital service 116.63 San Juan Pharmacy supplies extension 1438.91 San Juan Record supplies district court 220.14 Sears-Monticello Agency supplies sheriff 125.94 Dayne Shumway Enterprises haulage road dept. 1790.25 Six States Distributing parts road dept. 112.32 SE Utah Dist. Health Dept. 2nd qtr operation 12265.25 State of Utah Central Stores supplkies purchasing 80.66 SYSCO Intermountian Food Svc supplies jail 793.05 Texaco Refining & Marketing gas sherifs dept. 36.40 Time Life Books books library (B) 17.34 Trailside General Store supplies sheriff 12.98 Tri-Arc Hotel travel Clerk 129.00 U W Freight Liner Inc. freight EMS 76.90 Utah Leaguge of Cities & Towns street & road school 115.00 Utah Local Gov't Insurance Trust additional prem 2352.61 Utah Power & Light Company utilities cvommuniocation 34.25 Utah State Tax Commission reg. sr. van 22.00 Utah State Treasuser district ct fees 407.00 Utah State Treasurer circuit court rev 888.00 Utah State Treasurer Displaced homemaker 3507.00 USU Extension Service supplies extension 70.17 Steven E. Warren M.D. service 3796.40 Wheeler Machinery Company parts road dept. 278.73 Xerox Corporation main ag dist. ct. 63.00 Young's Machine Company supplies road dept. 105.80 ADJOURNMENT The meeting adjourned at 2:30 P.M. Ty Lewis, Chairman Dena Hunter, Deputy Clerk