SAN JUAN COUNTY COMMISSION MEETING MINUTES JANUARY 24, 1994 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Chambers at Monticello, Utah. Present: Ty Lewis, Chairman Bill Redd, Commissioner Rick Bailey, Administrative Assistant Joanie Alvarez, Deputy Clerk Excused: Mark Maryboy, Vice-Chairman A motion to approve the minutes of the January 18, 1994 meeting as amended was made by Commissioner Redd and seconded by Commissioner Lewis. UNANIMOUS. CURRENT BUSINESS Blanding Librarian Joyce Martin of the Library Board submitted a list of twelve applicants who were interviewed on Saturday, January 22nd for the position of Blanding Librarian. Commissioner Redd made a motion to approve the recommendation of the Library Board and hire Judi May of Blanding as the Blanding Librarian. Commissioner Lewis seconded. UNANIMOUS. Commissioner Redd then made a motion to approve hiring Ms. May at grade 4, step 7 at $1103.00 per month. Commissioner Lewis seconded. UNANIMOUS. Hazardous Materials Response Plan Administrative Assistant Rick Bailey stated the County is required by law to have a Hazardous Materials Response Plan and the one he is submitting for approval has actually been in the making for the past five years. Commissioner Redd made a motion to approve the HazMat Response Plan and Commissioner Lewis seconded. UNANIMOUS. San Juan Service Area Franchise Administrative Assistant Rick Bailey quoted from a letter sent by Stan Johnson stating "on September 22, 1975 the County Commissioners awarded a franchise for water lines in the streets and alleys of Bluff to the Bluff Water and Sewer Users Association, subsequently on October 11, 1975 this was assigned to the Utah Board of Water Resources and was approved by the Commission on October 28, 1975. Now that the Water Association has been dissolved and merged with the Service Area, based on the terms and conditions of the franchise it would appear that an additional consent or approval would be in order". Mr. Bailey stated that San Juan Service District #1 wants the same franchise. Commissioner Redd stated it should be tabled until County Attorney Craig Halls could look at it. Building Permits A building permit was submitted for Bill Wareham to build a new home on his property Commissioner Redd made a motion to approve the building permit. Commissioner Lewis seconded. UNANIMOUS. A sign permit was submitted for The Truck Stop C-Store in Blanding to be placed on South Highway 191 in Blanding. Commissioner Redd made a motion to approve the sign permit and Commissioner Lewis seconded. UNANIMOUS. Aging Director Frank Morrell Aging Director Frank Morrell submitted the name of a volunteer senior citizen bus driver for approval. Commissioner Redd made a motion to approve Lawana (Ann) Beeson as a volunteer bus driver. Commissioner Lewis seconded. UNANIMOUS. Community Services Block Grant Aging Director Frank Morrell submitted the Community Services Block Grant in the amount of $24,208.00 for signature. Commissioner Redd made a motion to accept and sign the Community Services Block Grant and Commissioner Lewis seconded. UNANIMOUS. Red Mesa Senior Center Mr. Morrell then discussed the Red Mesa Senior Center. It was decided that Mr. Morrell should write a letter to the Red Mesa Chapter stating that San Juan County would be willing to match up to $4000.00 with the Tribe and/or the Trust. The Chapter will need to send the invoice of items purchased to the Commissioners and then San Juan County will send them their matching portion of the cost. George Morris & John Healy / Forest Service George Morris and John Healy of the Forest Service met with the Commissioners just to visit and answer any questions the Commissioners might have. They started out by discussing the possible consolidation of the Moab and Monticello Ranger Districts. Mr. Morris stated this is only an alternative. Another alternative would be to remain status quo and have both districts report to a single Ranger. He stated no decisions have been made at this time. He said that the Utah supervisors along with other supervisors have looked at how the Forest Service can be more efficient. He discussed looking at roles and responsibilities of the Forest Service. Mr. Morris told the Commissioners the bottom line for re-organization is the management of the Manti-LaSal National Forest which is 1 1/4 million acres. They not only have a legistic problem but a budget problem as well. Mr. Morris invited the Commissioners to a tele-conference with the Under-Secretary on Wednesday, January 26th at 12:00 noon here at the Courthouse. Mr. Morris then touched on the subject of the Load Claim Cabin. He said "right or wrong it is a done deal" but he wanted to let the Commissioners know that Senator Hatch has asked for an investigation into this issue to find out if proper procedure was followed. So far no one has been contacted. As far as this particular situation, he stated, Lee Bennett was very methodical and there were alot of letters and correspondence and he is totally convinced that procedure was followed. Commissioner Redd stated "with the amount of activity on Forest Service land it seems to be the goal of the Forest Service to do away with that area as a mining district. The question I have with that cabin and other cabins, is miners who are interested in keeping their claims up. Why are we having all this challange to them if it's not because it's a vista zoned to a wilderness area or proposed to a wilderness area or something and doing away with the mining district which has, as I understand it, both ore there now that's drilled out and two, has been a productive area for employment and economic base to the County. It seems like a frontal attack on that whole area as a mining unit". Mr. Healy then stated "the intent there is just to bring those claims into compliance with the mining regulations and get operating plans and have that done. Mining is a right under the law and with those in place, there's no way to attack that, and that was the intent with the cabin all along was to get it an operating plan and it went on for years and years". Mr. Morris stated "that particular cabin was deemed to be inappropriate consistent with the mining regulations and was not used for base purposes and so forth and that was the basic test that we'll probably have to prove or document it fact that it was or wasn't but we certainly had no intention of making that cabin a frontal attack. The removal of that cabin wasn't designed to start a domino effect to deal with mining districts. The cabins that have been removed were based on the merits of the situation". Commissioner Redd then stated that from the stand point of a citizen he feels the Government ought to go through a judicial process as opposed to an administrative process. Dana Barnett/San Juan Health Care District Dana Barnett, most recently from Clayton, New Mexico met with the Commissioners and introduced himself as the new Administrator of the San Juan Health Care District. He stated "we are in a period of time when Health Reform is not going to be easy on us and we try to do things now that will allow us to be viable in health reform, and health reform is basically going to put us in a position that most of our business will be on capitated payments or those kind of things. And if we're not ready for it we're going to be in trouble". He stated the remodeling for the south wing and the administration building should be done in the middle of February and the whole project should be completed totally in September. Commissioner Redd made a motion to grant the Resolution of Tax Anticipation Notes which reads as follows: Resolution authorizing the execution of a certificate of allocation to allocate to San Juan County Health District, San Juan County, Utah a portion of the County's $5,000,000 small issue limitation under Iternal Revenue code section 148(f)(4)(D) and authorizing the Administrative Control Board of San Juan County Health District to issue its Tax and Revenue Anticipation Notes, series 1994 in an amount not to exceed $395,000. WHEREAS, San Juan County Health District, San Juan County, Utah (the "District") desires to issue and sell its Tax and Revenue Anticipation Notes, Series 1994 in the aggregate principal amount of $395,000 (the "Notes"); and WHEREAS, for purposes of Section 148(f)(4)(D) of the Internal Revenue Code of 1986, as amended (the "Code"), the District is deemed to be a "subordinate entity" to San Juan County, Utah (the "County"); and WHEREAS, Code Section 148(f)(4)(D) provides that the County, should it so elect, may allocate a portion of its $5,000,000 small issue limitation to the District so that the District's Bonds would not be subject to the provisions of Code Section 148(f) with respect to arbitrage rebate; and WHEREAS, the members of the Board of County Commissioners (the "Board") have determined that it is in the best interest of the County to allocate a portion of its $5,000,000 small issue limitation to the District for calendar year 1994; and WHEREAS, a certificate of allocation effecting such allocation (the "Certificate") has been prepared, and it is considered desirable that the Chair of the Board be authorized to execute said Certificate on behalf of the County. NOW, THEREFORE, Be It Resolved by the the Board of County Commissioners of San Juan County, Utah as follows: Section 1. In accordance with Sections 11-14-19.7 and 17A-2-1326, Utah Code Annotated 1953, as amended, the Administrative Control Board of San Juan Health District (the "District") is hereby authorized to issue its Tax and Revenue Anticipation Notes, Series 1994 in an amount of not to exceed $395,000 (the "Notes"), substantially in accordance with the terms and conditions of the Note Resolution the form of which is attached hereto as Exhibit "A". Section 2. The officers of the District are hereby authorized to execute any and all documents necessary for the issuance, sale and delivery of the Notes. Section 3. The County hereby acknowledges its willingness to allocate to the District for calendar year 1994 up to $395,000 of its $5,000,000 small issue limitation in accordance with Code Section 148(f)(4)(D). Section 4. The Certificate attached hereto as Exhibit "D" is hereby approved and the execution thereof by the Chair on behalf of the Conty is hereby authorized and directed. Section 5. Immediately after its adoption, this resolution shall be signed by the Chair of the Board and the County Clerk. Section 6. All resolutions and parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Section 7. The Board considers that this resolution is in the best interest of the County, and therefore, it shall become effective immediately upon its passage, approval and adoption. PASSED, APPROVED AND ADOPTED this 24th day of January, 1994, by the Board of County Commissioners of San Juan County, Utah. SAN JUAN COUNTY, UTAH Ty Lewis Chair ATTEST: Gail M. Northern Clerk Commissioner Lewis seconded. UNANIMOUS. Carol Barton/San Juan School District Carol Barton met with the Commissioners stating she is working on a proposal for a Drug and Alcohol grant, an emergency grant that will be funded for two years. It will be used for the communities most in need. They are proposing to put together a program entitled "Encircling Our World With Harmony" giving kids alternatives to drugs and alcohol such as community service clubs, projects for kids, parent guided activities after school, monthly family night, sports camps, and entrepreneur classes. Ms. Barton requested support from the Commissioners. This will all tie into the San Juan County Drug Free Team. Lee Hurst will be taking pictures of the San Juan County Drug Free Team and they will be made into trading cards. Ms. Barton requested the Commissioners pose for such trading cards. Commissioner Redd then made a motion to approve the project and sign the proposal and Commissioner Lewis seconded. UNANIMOUS. Economic Development Request There was $522.00 in the budget that the Association of Governments had set aside for the Economic Developement Board. Peggy Humphreys submitted a request for that amount. Commissioner Redd requested Ms. Humphreys prepare a letter to the Association of Governments requesting that money be allocated to the San Juan Economic Developement Board. Procurement A bid-quotation form was submitted for the North Road Foreman for a new chair. Bids were from Reliable for $259.00 plus freight from North Carolina, Viking for $288.77 and Utah Correctional Industries for a lowback for $237.00 and a highback chair for $245.00 plus shipping from Salt Lake City. Commissioner Redd made a motion to accept the bid from Utah Correctional Industries for a highback chair in the amount of $245.00 plus shipping from Salt Lake City. Commissioner Lewis seconded. UNANIMOUS. Airstrip/Spanish Valley Richard Tangren met with the Commissioners to discuss the airstrip in Spanish Valley. He started by showing blueprints of the airstrip and surrounding property. He discussed the property owners responsibilities and the access road. Custodian Dell Hunter requested to hire a part-time custodian at the Public Safety building. Commissioner Redd made a motion to approve the hiring of Mike Pehrson as part- time custodian at grade 4, step 2. Commissioner Lewis seconded. UNANIMOUS. County Road/Blue Mountain Commissioner Redd made a motion to name the county road that goes from Blue Mountain to Canyonlands the Blue Mountain Loop/Harts Draw Road. Commissioner Lewis seconded. UNANIMOUS. Historical Board Commissioner Redd made a motion to accept Ingrid Adams on the San Juan Historical Board. Commissioner Lewis seconded. UNANIMOUS. ADMINISTRATIVE ASSISTANT RICK BAILEY'S REPORT Solid Waste Landfill Administrative Assistant Rick Bailey reported he discussed the solid waste landfill and transfer stations with Julie Orr of Indian Health Services. He indicated that Les Baker of Baker Sanitation is trying to determine a route for curbside pickup in Bluff, White Mesa and White Rocks and Ms. Orr suggested the County go ahead and have the transfer station agreement signed. Meeting Utah State Tax Commission meeting, January 25th at 9:00 A.M. here in the Courthouse. Letter/Grand County Water Conservancy District Mr. Bailey stated he received a letter from the Grand County Water Conservancy District indicating they have three members who are up for another term and one vacancy. It is an inter-County Conservancy District. Their recommendation is that Gary Wilson and James Walker each serve another four year term and William D. McDougald be appointed to the vacancy left by D. L. Taylor. Grand County requested San Juan County write a letter in support of their decision. Mr. Bailey will write the letter. Elk Management Plan/LaSal Mr. Bailey stated he received a copy of the Elk Management Plan for the LaSal Mountains. Basically what they are proposing to do is to go for the next two years with only hunts dealing with spikes and after the two years it will be by permit basis only. National Park Service Steve Chaney called and indicated that the National Park Service had a student apprentice program last year that had been funded again for next year and they will be having three programs in San Juan County. Park Service Mr. Bailey attended a meeting with the Park Service on the Back Country Management Plan for Canyonlands. Social Service Block Grant Commissioner Redd made a motion to sign the cost of service billing form for the Social Service Block Grant in the amount of $10,131.89. Commissioner Lewis seconded. UNANIMOUS. COMMISSIONER BILL REDD'S REPORT Meetings Commissioner Redd attended the Southeastern Health District meeting in Green River on Tuesday, January 18th. He reports they received a grant in the amount of $10,666.00 for a study of tuberculosis and the San Juan County Navajo. Schedule On Friday, January 28th, Commissioner Redd will be attending the Association of Governments meeting in Price. On February 3rd, Commissioner Redd will be attending the UAC Legislative briefing. On Friday, February 4th he will be attending the UAC Board of Directors meeting. COMMISSIONER TY LEWIS' REPORT Meetings Commissioner Lewis will be attending the Association of Governments meeting in Price on Friday, January 21st. He will also be attending the UAC Board of Directors meeting on Friday January 28th. Adjournment: The meeting adjourned at 2:15 p.m. __________________________ ________________________________ Ty Lewis, Chairman Joanie Alvarez, Deputy Clerk