SAN JUAN COUNTY COMMISSION MEETING February 6, 2006 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah Present: Lynn Stevens, Chairman Manuel Morgan, Vice Chairman Bruce Adams, Commissioner Rick Bailey, San Juan County Administer Norman Johnson, San Juan County Clerk/Auditor Dianne Neuss, San Juan County Deputy Clerk Commissioner Manuel Morgan made a motion to approve the minutes of January 23, 2006, as amended. Commissioner Bruce Adams seconded the motion. Commissioner Lynn Stevens declared the motion carried. David Bronson - Surveyor's Office David requested approval to purchase a vertical storage unit to accommodate survey plats. The total cost of the storage unit is $2,450.15. He stated that he is in great need of additional storage and that there are funds in his budget to cover the expense. Commissioner Bruce Adams made a motion to approve the purchase of the needed storage unit using budgeted funds. Commissioner Manuel Morgan seconded the motion. Commissioner Lynn Stevens declared the motion carried. . Evan Lowry - Planning Office Evan discussed the BLM's long range plan to restrict multi use of the Shafer Basin "view shed" from Dead Horse Point and the State's plan to limit use of a road at Dead Horse Point to bicycles only. Evan is opposed to the "no surface occupancy" policy of the BLM regarding Shafer Basin and thinks that oil drilling will not obviously impact the views, and the area is for multi use. He is also opposed to the plan to limit the use of a road at Dead Horse Point to bicycles, as this will preclude some visitors from being able to access this area. Evan presented a map showing some additional ideas that he sees for the area. He suggested that the State build additional camp sites to accommodate tourists as well as possibly a concession and suggested that we should investigate the County receiving revenue generated from Dead Horse Point State Park. After discussion, the Commission agreed with Evan's assessments and suggestions. Evan will attend another meeting on February 21, 2006 Brenda Harvey - Fair and Rodeo Brenda was asked to come to the Commission Meeting by Commissioner Morgan to discuss plans for the Rodeo and Southern Fair. Magdelene Rock was also invited but was unable to attend. Coordination of the fair and rodeo, relating to whether to separate them, was discussed. Brenda presented what she has done so far in regard to the rodeo and stated that she will need a check for the stock contractor in order to go ahead with the plans. Questions were discussed regarding the total cost of the fair and rodeo, the amount of money that is budgeted for the event, revenue that will be generated and the possibility of obtaining funding through sponsorship. There is a possibility that the Revitalization Committee or the Utah Navajo Trust Fund can assist with the needed upgrades to the rodeo grounds. Because Magdelene was not present, it was decided that a meeting will be arranged with Commissioner Morgan, Brenda and Magdelene to decide how the event will be coordinated. It was suggested that a contract between the county and the fair organizers be developed. Richard Guymon - Bluff Property Issue Laurence Guymon and Doug Pearson accompanied Richard Guymon to the Commission meeting to address an issue regarding access to their property. Richard Guymon explained his frustration relating to a land owner limiting his access to a road leading to his property. This road was acquired by the landowner from the County following a Public Hearing in 2002. Apparently, this acquisition is effecting others as well as the Guymon's and he presented the Commission with maps and photos. After discussion, it was decided that the issue be investigated further by David Bronson, Surveyor and Walter Bird, Attorney. The Commission will see what, if anything, can be done to resolve the issue after more information is obtained. Jerry Fetterman, Director, Empire Electric Mr. Fetterman was invited to attend the Commission meeting by Commissioner Bruce Adams so that he could get acquainted with the group and any issues or concerns could be communicated. Mr. Fetterman introduced Doug Sparks, the Service Manager for Empire. Jerry addressed the question of why there is no one from Utah on the Empire Board since there are many Utah customers. Jerry explained that the bylaws divide customers into districts and are determined by the number of customers in a particular area. He said there are nine districts now but the company plans to go down to seven districts. Board members are nominated by the district and very few people vote. Jerry stated that it is possible to change the bylaws and to contact Denise in his office to obtain a form for this purpose. Doug related that Empire has an Energy Efficiency Credit Program and distributed a handout explaining various plans. Commissioner Bruce Adams suggested that they also attend the Monticello City Council meetings and thanked them for their visit. Norman Johnson - Clerk/Auditor Norman presented the State Bookmobile Contract for approval with a budget of $114,177 of which $51,769 will be paid by the state. Commissioner Manuel Morgan made a motion to approve the contract. Commissioner Bruce Adams seconded the motion. Commissioner Lynn Stevens declared the motion carried. Norman and John Fellmeth distributed the Quarterly Finance Report for the last quarter of 2005 to Commissioners. The reports showed expenditures compared to funds budgeted for the quarter. The Commissioners reviewed and questioned various items related to investments, decreased revenues, and increased expenditures. It was noted that, although in the last six years interest revenues have dipped, there now seems to be an upward trend. Expenditures have increased, in part, due to increased healthcare costs and the 2005 contribution to the College building which met a previous year's commitment. Commissioner Manuel Morgan asked if the Commission could be provided a more detailed report showing trends for each department. A question was asked related to how much of the counties general fund deficit could be attributed to the road department expenditures. Since we have ample funds in the B-road funds, it was suggested that we try and use these funds, when appropriate, and make appropriate adjustments to the 2005 expenditures. Rick Bailey - County Administrator Rick presented four building permits for approval and signature. Michael N. Ryan - Residence - Summit Point, Monticello Jeff Alexander - Residence - 2175 E. Hwy 46, LaSal Creek Edward Gough - 2 Car Garage - 81 East Bobcat Lane, Moab Susan E. Doran - Residence - Intersection 191 & 162, Bluff Commissioner Manuel Morgan made a motion to approve the building permits, provided all signatures are in place. Commissioner Bruce Adams seconded the motion. Commissioner Lynn Stevens declared the motion carried. Rick submitted the name of LeAnn Parker to take the place of Shelly Blake on Blanding Library Board. Shelly was aware that she could continue on the board but elected to take some time off. There is another vacancy representing Monument Valley on the Library Board and Rowland Francom has expressed his interest in serving. The bylaws will be checked to see if a board member needs to meet residency requirements. Commissioner Manuel Morgan made a motion to approve Mrs. Parker's appointment. Commissioner Bruce Adams seconded the motion. Commissioner Lynn Steven declared the motion carried. Rick presented an application for USDA Rural Development grants for the Sheriff's vehicle replacement and a rescue hazmat vehicle. Commissioner Manuel Morgan made a motion to sign the grant applications. Commissioner Bruce Adams seconded the motion. Commission Lynn Stevens declared the motion carried. Rick advised the Commission that the existing Mexican Hat fire building will need to be removed from the property since the lease is up and the owner is not willing to renew the lease. Rick noted that the B.L.M. has 2 ½ acres of land that is available and suggested that the county pursue obtaining the land for the fire building. It was decided that it would be cost effective to put out a bid to take the building down and reassemble it when the time comes. Rick will send out the bid. Rick presented a five-month contract for Coby Shumway to fill the position of State Fire Warden for the County. Commissioner Manuel Morgan made a motion to approve the contract. Commissioner Bruce Adams seconded the motion. Commissioner Lynn Stevens declared the motion carried. A letter was received from Monument Valley concerned parents related to beer being sold near the reservation. Commissioner Morgan will respond to the letter. Commissioner Morgan indicated that a previous Resolution by a Chapter relating to beer sales may have been passed but was never received by the County. Rick said that there is a problem with maintaining the County Fairground scales. Even though they have been inspected by the State Agriculture Department, they need to be maintained. The Commission gave permission to do what is necessary to adequately maintain the scales. The Castleland RC & D wrote asking who will be replacing Peggy Humpreys on their Board. Judy Fulks, of Visitor Services was asked to fill the position and she has agreed. Commissioner Bruce Adams made a motion for Judy Fulks to service on the Board of Castleland RC & C. Commissioner Manuel Morgan seconded the motion. Commissioner Lynn Stevens declared the motion carried. Commission Reports Commissioner Stevens said that a flyer was received from the Bluff Service Area Board relating to the upcoming meeting planed for March 10th. Commissioner Stevens will call them to discuss the agenda for the meeting. Commissioners' Morgan, Adams and Stevens will be traveling to Salt Lake City on Wednesday and will be there for the rest of the week. Open Time & Other Business Employee's Susan Taylor and Judy Fulks from the Travel Council had questions about their responsibilities now that Peggy Humpreys has retired. The Commission asked them to provide information relating to the extra duties they anticipate they will have. This concern will be addressed after a review of the workload. Meeting adjourned 1:11 P.M. Check # Payee Amount 30306 Aflac 38.00 30307 AFSCME 52.20 30308 Child Support Services 720.04 30309 Colonial Life and Accident Ins. 1,034.10 30310 Conseco Health Insurance Co. 1,221.60 30311 Craig A. Hoggan 443.26 30312 Equitable-Equi-Vest 2,232.50 30313 MFG Financial, Inc. 100.00 30314 Nationwide Retirement Solution 107.62 30315 Neff, R. Bradley 221.25 30316 Provident Life & Accident 138.50 30317 San Juan Credit Union 630.00 30318 Schulz, Willam L. 2,500.00 30319 Utah State Retirement Fund 72,880.53 30320 Utah State Tax Commission 20,194.56 30321 Humphreys, Peggy 300.00 30322 Amerigas-Bayfield 1,068.46 30323 Amerigas-Blanding 610.95 30324 Atlas Scale Co., Inc. 200.00 30325 Bailey, Richard M. 70.00 30326 Black Oil Company 4,426.85 30327 Blanding City 990.01 30328 Blue Mountain Foods 35.14 30329 Blue mountain Meats, Inc. 59.03 30330 Blue Mountain Panorama 164.35 30331 Bound Tree Medical, LCC 261.16 30332 BSA 353.50 30333 Canyonlands Advertising Inc. 1,000.00 30334 Caselle, Inc. 1,103.00 30335 CEU-San Juan Campus 500.00 30336 Chamber Executive Network 278.00 30337 Chevron & Texaco card Service 401.11 30338 Christensen, Christine 10.00 30339 ConocoPhillips Fleet 121.11 30340 County Information Systems, Inc. 1,500.00 30341 Crystal Inn 544.00 30342 Crystal Inn-St. George 130.00 30343 Demco Media 234.50 30344 DIRECTV 539.00 30345 Diverse Media, Inc. 81.34 30346 Emergency Medical Products, Inc. 853.04 30347 Empire Electric Association, Inc. 1,152.92 30348 Encyclopedia Britannica 399.00 30349 Fisher, Mahana M.D. 300.00 30350 Freestone, Nathan 20.00 30351 Frontier 303.97 30352 Gallegos, David 98.00 30353 Globalstar USA 110.23 30354 Grand Valley foods 1,639.00 30355 Gritton & Associates 497.57 30356 Hakes Publications 49.00 30357 Hutton Communications, Inc. 1,808.80 30358 Ingram Library Services 291.04 30359 Ivins, Shawn 40.00 30360 Joyce Guymon Smith 90.43 30361 Jury Duty Miscellaneous 280.40 30362 JVP, Inc. 119.06 30363 Lacy, Lehi 442.60 30364 Ladd Shumway 20.00 30365 Lyle Northern Electric, Inc. 306.93 30366 Miscellaneous Payables 28.00 30367 Miscellaneous Payables 25.00 30368 Monticello city 1,060.90 30369 Monticello Home & Auto Supply 97.53 30370 Monticello Mercantile 19.57 30371 Motor Parts 104.70 30372 Nicholas & Company 499.63 30373 Office Depot Credit Plan 669.64 30374 Orkin Exterminating Co., Inc. 87.82 30375 Packard Wholesale Co. 215.35 30376 Pearson Education 1,098.05 30377 PEHP 1,954.91 30378 Perkins, Monty 555.86 30379 Precis Communications 36.95 30380 Pruitt Gushee 5,206.58 30381 Quill Corp. 87.38 30382 Information Only Check 0.00 30383 Redd's True Value 218.84 30384 San Juan Building Supply, Inc. 15.32 30385 San Juan County 481.65 30386 San Juan Record 156.63 30387 Schultz, William L. 100.00 30388 Shumway, Coby 86.50 30389 SJC Landfill Operations 26.62 30390 State of Utah 2,400.00 30391 Sunrise Environ. Scientific 315.36 30392 Sysco Intermountain Food Svc. 813.72 30393 Taylor, Susan 42.91 30394 Turri, Bob 840.00 30395 United States Department of Interior 100.00 30396 USU-Extension Communications 30.00 30397 Utah Association of Counties 111.06 30398 Utah County Justice Court 68.00 30399 Utah Highway Patrol 25.00 30400 Utah Outdoors Magazine 1,890.00 30401 Utah Power 382.00 30402 Utah State Treasurer 20,771.23 30403 Utah's Canyonlands 22.47 30404 Verizon Wireless 92.57 30405 Walker's True Value 16.26 30406 Waste management of 176.38 30407 Wells Fargo Card Services, Inc. 384.94 30408 Western Livestock Journal 79.95 30409 Emergency Medical Products, Inc. 435.89 30410 Monticello City 50,000.00 30411 Monticello City 2,000.00 30412 L-Bar Rodeo Company 5,000.00 .