SAN JUAN COUNTY COMMISSION MEETING December 24, 2007 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, SJC Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, SJC Commissioner Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Evan Lowry, Walter Bird, Susan DeLorme, Charlie DeLorme Walter Bird - SJC Personnel Walter presented a request from the Road Department to promote Trint Barry to a Light Equipment Operator, a Step 91 position from a Step 48. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Walter presented a request from the Road Department to promote Robert Hannahs to a Laborer/Light Equipment Operator, a Step 49 position from a Step 37. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Walter presented a request from the Maintenance Department to promote Warren Keith from a Step 112 position to a Step 129, stating that Warren has increased responsibilities and duties, and allows the department to take on major construction projects saving the County money. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A resolution to change the name of the Elk Meadows Special Service District to The Ranches at Elk Meadows Special Service District was presented. RESOLUTION NO. 2007- 13 DUE TO A NAMING CONFLICT, A RESOLUTION OF THE SAN JUAN COUNTY BOARD OF COMMISSIONERS, ACTING AS THE ADMINISTRATIVE CONTROL BOARD FOR THE ELK MEADOWS SPECIAL SERVICE DISTRICT SITUATED NORTH OF MONTICELLO, UTAH, TO CHANGE THE NAME OF THE DISTRICT TO THE RANCHES AT ELK MEADOWS SPECIAL SERVICES DISTRICT WHEREAS, in March of 2007, the Board of San Juan County Commissioners received a -1- petition proposing the establishment of a service district to administer water and sewer services within the special service district boundaries for the residents of Elk Meadows Special Service District. It was determined that the petition was approved by the owners of 10% or more of the taxable value of the taxable property included in the proposed service district and by 10% or more of the qualified electors of the proposed service district, evidenced by one or more writings, attached to a copy of the petition, signed by the property owners and electors, so designated, together with their residence address and, in the case of property owners, the address of or other description sufficient to identify the property in the proposed services district owned by them. See section 17A-2-1305, Utah Code Ann, 1953, as amended; WHEREAS, on April 16, 2007, after proper public notice was provided by the county clerk, in compliance with Section 17A-2-1308, Utah Code Ann, 1953, as amended, of the county's intention to consider the establishment of the Elk Meadows Special Service District, and a public hearing was held in Monticello, Utah, to receive public comment on the proposed creation of the proposed service district. See section 17A-2-1307, Utah Code Ann, 1953, as amended, and Section 17A-2-1309, Utah Code, Ann, 1953, as amended; WHEREAS, on April 16, 2007, the Commission adopted San Juan County Resolution No. 2007-05, A Resolution of the San Juan County Board of Commissioners To Create A Special Service District to Administer Water And Sewer Services Within The Special Service District Boundaries For The Residents of Elk Meadows Special Service District, after it was determined that the public health convenience, and necessity requires the establishment of a service district to provide water and sewer services. Section 17A-2-1305, Utah Code Ann, 1953, as amended, and Section 17A-2-1311, Utah Code Ann, 1953, as amended; WHEREAS, due to an oversight, the special service district mentioned above was established and named the Elk Meadows Special Service District, however, it has since been discovered that there is another special service district with the same name; WHEREAS, Section 17A-2-1313, Utah Code Annotated, 1953, as amended, states that the Board of San Juan County Commissioners "shall control and have supervisory authority over all activities of the service district, but may delegate to an administrative control board established under Section 17A-2-1326"; and WHEREAS, not having delegated control and authority over the special service district to an administrative control board, the Board of San Juan County Commissioners resolves to rename the Elk Meadows Special Service District, the Ranches at Elk Meadows Special Service District. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SAN JUAN COUNTY COMMISSIONERS: That from this day forward, the previously named Elk Meadows Special Service District, located north of Monticello, Utah, shall be known as The Ranches at Elk Meadows Special Service District. PASSED AND APPROVED on December 24 ,2007. -2- __________________________________ Bruce Adams, Chairman Board of San Juan County Commissioners ATTEST: _______________________________ Norman Johnson, Clerk/Auditor Following a discussion a motion to approve the resolution was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Norman L. Johnson - SJC Clerk/Auditor Norman received an audit proposal from Larson & Company for the years ending December 31, 2007, 2008, and 2009. Norman reports that Larson & Company have been SJC's internal auditors for the last three years and he is pleased with the job they have done and recommends that SJC continue with them. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Norman presented a request from Steve Jensen/SJ Counseling, to allow $35,000 from the 2007 Budget allocated from the Nursing Home Trust Fund to be used for capital improvements on the Day Treatment Center. Norman recommended the money be released in full and be reported on how it is spent. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Norman reported to the Commission that he has been invited to Washington D.C. for the NACo/NACRC meetings in February and asked for permission to reserve a motel room. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Open Time and Other Business Bruce Adams presented a procurement request from the Road Department for a 3/4 inch Impact Wrench with1100 ft. lbs. Torque from Napa at a cost of $340.14. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -3- Susan DeLorme was asked by David Carpenter, from Bluff , to report to the Commission that the EMT's are have trouble with their radios and/or tower. Susan also presented a $500 check from a couple in Colorado to Commissioner Maryboy to be donated to his Santa Christmas Program. Commission Reports Commissioner Adams requested an Executive Session to discuss a Personnel Issue. At 10:31 Commissioner Lynn Stevens made a motion to go into Executive Session. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Kenneth Maryboy was absent for the vote. At 10:43 Commissioner Lynn Stevens made a motion to go out of Executive Session. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Adjourn 10:44 -4-