SAN JUAN COUNTY COMMISSION MEETING December 12, 2011 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chair Phil Lyman, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Jerry McNeely, Carla Sorrell, Neil Joslin, Bob Turri, Nick Sandberg, Marilyn Boynton, Monte Wells, Rick Eldredge, Dawn Howe, Crystal Holt, Troy Butler, Greg Adams A motion to approve the minutes of December 5, 2011 was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. Crystal Holt – SJC Personnel Crystal presented a request to hire Mark Bradford as the Jail Education Director, a full time Grade 21 Step 239 position. A motion to approve the request was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. Crystal along with Rick Eldredge, SJC Sheriff, presented a request to move John Young, Jail Commander, to a Grade 15 Step I; Valerie Martinez, Jail Cook, to a Grade 17 Step 134 and Rachel Calliham, Jail Cook, to a Grade 10 Step 75. Sheriff Eldredge reported to Commissioners that these increases fit into the budget and are overdue. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Walter Bird – SJC Personnel Walter presented a request to approve a contract with Parkers Copier Service for a copier to be used by the Human Recourses and Planning Departments. After reviewing the numbers on the contract, it was decided to table the request for further information. Greg Adams – SJC Planning & Zoning Greg presented a request to Commissioners to refund the 2011 property taxes for parcel # B002800F0970 in the amount of $978.33. Greg stated that the property went into default in 2009, the Olene Walker Fund took it over and paid 2009, 2010 and 2011 property taxes but they state the property is tax exempt. A motion to approve the request was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. Norman L. Johnson – SJC Clerk/Auditor Norman presented a request to approve three Beer License Renewals, subject to the Sheriff’s Office approval. Mexican Hat Lodge, Line Camp Steakhouse and K&C Trading Post. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Tammy Gallegos – SJC Administrative Assistant Tammy presented Amendment 1 to the Aging Contract with the State of Utah to increase funds in the amount of #394.923.50 for approval and signature. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Rick Bailey – SJC Administration Rick presented a, RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A FIFTH AMENDED INTERLOCAL COOPERATION AGREEMENT WITH OTHER MEMBERS OF UTAH COUNTIES INDEMNITY POOL, RELATING TO THE ESTABLISHMENT, FUNDING AND OPERATION OF UTAH COUNTIES INDEMNITY POOL, for approval and signature. A motion to approve the resolution was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. A copy of the Resolution 2011-04 will be added to the minutes herein. Rick presented a, CONSIDERATION FOR ADOPTION OF A RESOLUTION OF THE COUNTY COMMISSION OF SAN JUAN COUNTY, UTAH (THE “COUNTY”), AUTHORIZING AND APPROVING THE EXECUTION OF AN ANNUALLY RENEWABLE MASTER LEASE AGREEMENT, DATED AS OF DECEMBER 1, 2011, BY AND BETWEEN SAN JUAN COUNTY AND THE MUNICIPAL BUILDING AUTHORITY OF SAN JUAN COUNTY, UTAH (THE “AUTHORITY”), AUTHORIZING THE ISSUANCE AND SALE BY THE AUTHORITY OF ITS TAXABLE LEASE REVENUE BONDS, SERIES 2012, IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $465,000 (THE “SERIES 2012 BONDS”); AUTHORIZING THE EXECUTION OF A MASTER RESOLUTION, AND OTHER DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AUTHORIZING THE ACQUISITION OF VEHICLES, INCLUDING AN AMBULANCE, ROAD GRATER, AND RESCUE EQUIPMENT AND VOICE AND DATA RECORDER/SERVER AND OTHER RELATED EQUIPMENT, (THE “EQUIPMENT”); AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTION CONTEMPLATED BY THIS RESOLUTION; AND RELATED MATTERS, for approval and signature. A motion to approve the resolution was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. A copy of the Resolution 2011-05 will be added to the minutes herein. Rick presented a, CONSIDERATION FOR ADOPTION OF A RESOLUTION OF THE MUNICIPAL BUILDING AUTHORITY OF SAN JUAN COUNTY, UTAH (THE “AUTHORITY”) ESTABLISHING THE OFFICERS OF THE AUTHORITY; AUTHORIZING THE ISSUANCE AND SALE OF NOT MORE THAN $465,000 AGGREGATE PRINCIPAL AMOUNT OF TAXABLE LEASE REVENUE BONDS; DELEGATING TO CERTAIN OFFICERS OF THE AUTHORITY THE POWER TO APPROVE THE FINAL TERMS AND PROVISIONS OF THE SERIES 2012 BONDS WITHIN THE PARAMETERS SET FORTH HEREIN; FIXING THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF THE BONDS, THE MAXIMUM NUMBER OF YEARS OVER WHICH THE BONDS MAY MATURE, THE MAXIMUM INTEREST RATE WHICH THE BONDS MAY BEAR, AND THE MAXIMUM DISCOUNT FROM PAR AT WHICH THE BONDS MAY BE SOLD; PROVIDING FOR THE PUBLICATION OF A NOTICE OF PUBLIC HEARING AND BONDS TO BE ISSUED; PROVIDING FOR THE RUNNING OF A CONTEST PERIOD; AUTHORIZING THE EXECUTION BY THE AUTHORITY OF A MASTER RESOLUTION, AN ANNUALLY RENEWABLE MASTER LEASE AGREEMENT, AND OTHER DOCUMENTS NECESSARY FOR THE ISSUANCE OF THE BONDS; AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION; AND RELATED MATTERS, for approval and signature. A motion to approve the resolution was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. A copy of the Resolution 2011-06 will be added to the minutes hereto. Rick presented one building permit for approval and signature. Rico Chavez – Residence - E Ranch Rd, Spanish Valley A motion to approve the request, provided all appropriate signatures are in place, was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Rick reported to Commissioners that the Montezuma Creek First Reponses Fire and Rescue truck was in an accident. He stated that to get a new cab and chassis will cost around $100,000 to $150,000 and made a recommendation to have Keese Motors in Cortez go ahead and replace the cab and chassis. After a discussion a motion to approve the recommendation was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. Rick reported to Commissioners that the participation agreement between the Utah Division of Forestry Fire and State Lands has one modification in that it no longer includes a section with Federal Excise Property trucks and made a recommendation to sign a new agreement. A motion to approve the recommendation was made by Commissioner Phil Lyman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Vote unanimous. Jerry McNeely – SJC Liaison Jerry reported to Commissioners on the various projects he is working on including SITLA and the SJC Road Department the County. He also stated that he attended an AOG meeting. Nick Sandberg – SJC Planning Nick reported to Commissioners that he has been working with SITLA on road easements. Commission Reports Commissioner Lyman reported that he did an interview with KUER, had a Four Corners Heritage Council meeting, attended the Tourism Conference and has a SJ Counseling meeting this afternoon. Commissioner Maryboy reported that he will be in Window Rock and the county this week. Commissioner Adams reported that he attended the Tourism Conference and an annual UCIP meeting. This week he plans to attend UCIP on Thursday and be in the county the rest of the week. Adjourn 12:05 P.M. 2011 BUDGET - PUBLIC HEARING The San Juan County Commissioners conducted a public hearing on the 2011 proposed budget at 6:00 p.m. in the commission chambers of the county administration building. Commissioners, Adams, and Stevens were present along with elected and appointed officials and members of the taxpaying public. There were a total of 25 persons in attendance. A copy of the tentative budget was made available to all present. The tentative general fund and other county budgets were reviewed by Chief Deputy Auditor John Fellmeth. Questions were entertained from the audience, comments and suggestions were exchanged in an open discussion format. Explanations were made on the budget and the budgeting process by the Commissioners, Elected Officials and Staff as requested. Various topics of discussion included: The decline in total county reserve funds over the past few years. Increased Property Taxes being paid are near the breaking point for many. When will enough be enough - what are the % the various entities get. The collection and use of the TRT and TRCC tax and if it can be used for administration. What has caused the over expenditure of funds and the decline in reserves. Tax assessing and collecting procedures as it relates to the taxable acreage in the county. Commission Chairman, Bruce Adams closed the hearing at 7:45 P.M. as there were no other questions concerning the budget or the budget process. 1