SAN JUAN COUNTY COMMISSION MEETING December 27, 2011 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chair Phil Lyman, Commissioner Tammy Gallegos, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Jerry McNeely, Larry & Carla Sorrell, Bob Turri, Nick Sandberg, Kelly Pehrson, Monte Wells, Crystal Holt, Anna Thayn, Rick Eldredge, Nick Sandberg, Bob Turri, Charlie DeLorme, Lynn Laws, Jeff Nielson, Marilyn Boynton, Howard Randall Crystal Holt – SJC Personnel Crystal presented a request to hire Rolaina Bradford as the Sheriff’s Office Manager a full time Grade 7/ SO Scale position. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Norman L. Johnson – SJC Clerk/Auditor Norman presented a request to approve Beer License renewals. Norman Cottonwood Steakhouse, La Sal Store and Hole in the Rock Store A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Jerry McNeely – SJC Liaison Jerry updated Commissioners on the various projects he is working on including BLM. Nick Sandberg – SJC Planning Nick presented a draft letter to the BLM addressing proposed road closures. Nick stated in the letter that D2753 could be closed because it does not appear to be used however he recommended keeping D2756 open. A motion to approve Commission signature of the letter was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. 10:41 A.M. – Public Hearing A motion to go into public hearing To Discuss and make any necessary adjustments to the 2011 General Fund or other related budgets of San Juan County and adopt the 2012 San Juan County Budgets was made by Commissioner Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Public Hearing – Adjustments to the 2011 General Fund and other Budgets: Norman Johnson and John Fellmeth explained the need to make adjustments to the 2011 General Fund and Other Fund Budgets. In several cases additional revenue had been received during the year without a corresponding increase in the expense side of the budget. The total General Fund Expense Budget needs to be increased by approximately $1,000,000 to cover all of the 2011 expenditures. There was public discussion on the revenue received by the County to cover the expense overrun. The Budget adjustment for the Health Funds is $55,000, The EMS fund is $100,000 and the Tort Liability Fund is $5,000. 11:03 A.M. – End Public Hearing A motion to go out of public hearing was made by Commission Kenneth Maryboy. Commissioner Phil Lyman seconded the motion. None opposed. Vote unanimous. Following the discussion Commissioner Maryboy made a motion to increase the 2011 General Fund Budget as recommended and authorize the Budget Officer to make departmental transfers as required bringing the budgets into balance. Commissioner Lyman Seconded. The vote was unanimous. Adoption of the 2012 General Fund and Other Budgets – Resolution 2011 - _7_ Norman Johnson and John Fellmeth presented the 2012 General Fund and other budgets. The General Fund Budget shows revenues of $12,237,107 and expenditures of $11,993,157 giving the General Fund a current positive balance of $243,950. Other Expenditure budgets were presented as follows: B-Road Fund $7,502,394; Health Fund $224,271; Emergency Medical Services $415,886; Capitol Projects Fund $200,000; Road Capital Fund $25,625; Landfill $336,936; Tort Liability Fund $209,490; Tax Stability Trust Fund $35,000 and the Library Fund $486,682. Norman discussed what major adjustments had been made to bring the budget into balance since the December 12th Public Hearing. Commissioners stated that the approval of the budget would include a “hard freeze” on county FTE’s and that the purchase of capitol items would be handled much differently than in the past. Capital expenditures will only be made thru an application process and may take more than one or two visits with the Commission for approval. Other changes may be made to the budget over the next few weeks which will not increase the expenses but will increase County revenue. Following the discussion Commissioner Lyman made a motion to approve the 2012 General Fund Budget and other budgets, which include a 5% COLA for all county employees. Commissioner Maryboy Seconded the motion. The vote was unanimous. Commission Reports Commissioner Maryboy reported that he plans to be in Window Rock and Salt Lake this week. Commissioner Lyman reported on his family trip to Europe and stated that he plans to be in the County all week. Commissioner Adams reported that he will be out of the County the rest of the week. Adjourn 11:54 A.M. 2